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NOTE:
The Board amended the Bylaws to allow for a club to hold
the state shoot in consecutive years IF no other club has bid on the state
shoot. The final decision is to be left up to the Board.
ARTICLE I
The
name of the Association shall be “Louisiana Sporting Clays Association,”
hereinafter referred to as the Association.
ARTICLE II
Objectives and Purpose
1.
To promote and encourage shotgun sports shooting, to teach safety
in handling firearms, and to foster good fellowship among members of the
Association.
2.
To approve applications from member clubs for all registered sporting
clays shoots in the state.
3.
To coordinate shoot schedules within the state.
4.
To schedule, organize and manage the LSCA State Championship at a site
chosen no later than January 31st of the current shoot year.
5.
To settle all disputes within the state through strict application of
the NSCA rules, and to see that those rules are strictly followed at all
registered shoots within the state.
ARTICLE III
Organization
Section A.
The Association shall be non-profit and operated exclusively
for the benefit of the individual members of the Association. No part of
any net earnings shall inure to the benefit of any member thereof.
Section B.
Pro-rata interest in and ownership of all assets of the Association of any
kind or character shall be vested in the individual members of the
Association.
ARTICLE IV
Membership
Section A.
Membership in the Association is open to any resident of the
state who is a member in good standing of the National Sporting Clays
Association. Membership is also open to any club or other organization or
group of individuals within the state, in good standing with the NSCA, who
own, operate, or have access to at least one sporting clays course of at
least five stations, a “traphouse-NRA” facility or a five-stand field, and
whose purpose is to promote shotgun sports shooting in cooperation with the
Association and the NSCA.
Section B.
The membership dues shall be $25.00 for each club. Club
renewals received after December 1st will be charged a $5.00 late
fee. Any member of NSCA in good standing with a permanent Louisiana
residency shall be a member of LSCA. October 1st (or the date
established by the NSCA) will be recognized as the beginning of the new
shooting year.
Section C.
Fees for registered targets shot under the jurisdiction of
the Association shall be $.03 cents per target (or an amount set by the
board) and shall be collected by the host club at a registered shoot and
paid to the secretary-treasurer of the Association at his/her official
address within 15 days after the date of the registered shoot.
ARTICLE V
Officers and Duties
Section A.
The officers of the association shall be a president,
vice-president and a secretary-treasurer, elected by the membership for a
term of two years, election to be held every odd numbered year at the state
championship.
Section B. Duties
1. Duties of the president:
The president shall
preside at all meetings of the Association and the board of directors. He
shall direct the affairs of the Association, with full authority to
act for the membership in matters relating to the conduct of the affairs
of the Association.
a. Committees. The president shall have the power to appoint such
committees as he deems necessary for the conduct of the Association’s
business.
2. Duties of the vice-president: The vice-president shall have full
authority to act as the president in the absence of the president, and
shall assume the duties of the office if the president is no longer able
to serve.
3. Duties of the secretary-treasurer: The secretary-treasurer of the
Association shall perform all duties usually ascribed to such
office. Specifically, he shall register all shoots approved by the
Association, as requested by member clubs, or authorize registration of
any such shoots as directed by the president. The
secretary-treasurer shall conduct all official correspondence and shall
receive and disburse all funds of the Association. A surety bond for the
secretary-treasurer may be required; if so, cost will be borne by the
Association.
a. Annually and at such other times as the board may request,
the secretary-treasurer shall submit, for the information of the
membership and the board, a complete statement of the accounts for the
past shooting year.
b. Annually at the end of the shooting year, the
secretary-treasurer will submit the financial accounts to an
examination by a committee from the board of directors. The committee
shall consist of not less than three members: the vice-president, and
two directors at large. The vice-president will chair the committee.
This examination committee will be appointed by the president in
September or October so they may conduct their examination for
presentation at the first meeting of the board in the forthcoming
shooting year.
ARTICLE VI
Board of Directors
Section A.
The business affairs, properties and effects of the
Association shall be conducted and controlled by a board of directors which
shall consist of the elected officers of the Association, the NSCA
delegates/representatives from Louisiana, as well as the directors at large
elected by the membership as hereinafter provided.
Section B.
The board shall be composed of: two elected directors at
large (By-law change, directors meeting 6/22/96) from each of the three
zones within the state, the delegates or representatives from Louisiana to
the board of the National Sporting Clays Association, and the elected
officers of the Association. As of Oct. 4, 2001 a club in good standing
with both the NSCA and LSCA may have one voting member on the Board, this
representative is to have full rights and privileges as a member of the
Board.
When a
vacancy occurs among the elected members of the board, another member of the
Association in good standing may be selected by the board to fill the
vacancy until the next annual ballot of the membership.
Section C.
The officers and directors a large will be elected by a vote
of the membership every odd numbered year at the state championship.
(By-law change, directors meeting 6/22/96)
Officers and directors at large may be nominated by any two Association
members in good standing. Such nomination must be received by the
secretary-treasurer fourteen days prior to the state championship in the
election year. (By-law change, directors meeting 3/27/01)
Section D.
The board of directors of the Association shall have full and
sole authority to act in the name of the Association in matters relating to
its affairs. They shall have the power to delegate authority to the
officers of the Association. They shall determine the assessment of any
fees to members and the amount of same. They shall have the authority to
suspend or expel any member of the club for cause such as non-payment of
fees due, improper conduct of registered shoots, conduct detrimental to
safety of shoot harmony, or any violation of the rules of the NSCA. Through
its officers, the Association shall have the sole authority to deal with the
NSCA in matters relating to registered sporting clays shooting in
Louisiana.
Section E.
A director may delegate his authority to a duly appointed
proxy at any meeting of the board, provided that the proxy is in writing for
the specific meeting in question and the member is in god standing with the
Association. A member with a proxy may represent only one director at a
meeting of the board and shall have only one vote.
Section F.
The president and vice-president of the Association can serve
no more than one term in that office consecutively.
There
shall be no term limit imposed on the secretary-treasurer of the
Association.
Section G.
Installation. The elected directors and officers with the
exception of the secretary-treasurer shall take office immediately following
the official announcement of the election results. The secretary-treasurer
will turn over the affairs of the Association after the financial statement
and all reports for the state shoot have been completed and filed. This
shall occur no later than the end of the shooting year or the fall meeting
whichever is sooner. (By-law change, directors meeting 10/2/99)
Section H.
Roberts Rules of Order shall govern the conduct of all
meeting of the Association and the board of directors.
ARTICLE VII
Meetings
Section A.
A regular meeting of the general membership shall be held
annually at the state championship shoot. (By-law change, directors meeting
6/22/96)
A
minimum of two meetings of the board of directors shall be held annually;
one regular meeting of the board of directors of the Association shall be
held at the state championship following the general membership meeting;
another meeting shall be held at least once a year at a time and place to be
designated by the president. Written notice of such meeting and its time
and location shall be given to each director and to officers of the
Association.
Section B.
The president shall be required to call a special meeting of
the Association at any time, and at any place designated in writing by the
joint request of any three directors. Such request will contain the
subject(s) to be considered, and no other business will transpire at these
meetings. Written notice of such meetings shall be given by the
secretary-treasurer to all directors at least 14 days prior to the date on
which the meeting is being called. (By-law change, directors meeting
3/27/01)
Section C.
Quorum. Fifty percent (50%) or more of the members of the
board shall constitute a quorum for the transaction of the business for
either a regular or special meeting of the board.
Section D.
In the case of the absence of the president and
vice-president from any meeting, the member directors present shall elect a
chairman for the meeting by majority vote. The chairman shall preside with
full authority to conduct the meeting, record the proceedings and notify the
membership of any and all actions taken.
ARTICLE VIII
Voting Rights
Section A.
All matters coming before the Association for decision in
regular or special meetings shall be determined by majority vote of the
directors present, except that a change to the constitution or by-laws
requires a two-thirds vote of the board.
Section B.
The president, the vice-president, the directors at large and
the state delegates/representatives on the board of the NSCA shall have one
vote in all proceedings. The president shall vote only when necessary to
break a tie.
Section C.
Any director may call for a secret ballot on any matter up
for vote at any meeting.
Section D.
Any business or Election or nominations for officers and
delegates that will be voted for by mail-in-ballot must be submitted to the
secretary-treasurer no later than 90 days prior to the actual vote count or
the state championship shoot. The ballots shall be mailed to the board of
directors and/or the LSCA members 60 days prior to the vote or the state
championship shoot. For the mail-in-ballots to be valid, they must be
returned to the secretary-treasurer no later than 10 days prior to the vote
or the state championship shoot. Any ballot that has been opened prior to
delivery to the board of directors and/or the election committee is
immediately ruled invalid. Any member in good standing who has not voted by
mail may cast their vote on the first day of the state championship shoot
prior to the closing of registration. When voting for delegates only, those
delegates from the zone in which the shooter resides are their only choice.
If a shooter votes for a delegate outside their zone, the ballot will be
judged invalid. Write-in candidates are acceptable provided the candidate
is a member in good standing of the Association and has agreed to accept and
execute the responsibilities required of the individual in this position.
Section E.
To maintain voting status, an individual member of LSCA must
have shot a minimum of 100 NSCA registered targets in the state of Louisiana
during the previous or current shooting year.
ARTICLE IX
State Shoot Selection
Section A.
A club must have thrown a minimum of 10,000 registered
targets in the previous year and have a minimum of 10 operating clays
shooting stations to be considered as host for the state championships. The
board of directors will be the sole judge in determining that a club meets
minimum requirements to host a state championship. The club has to be a
member in good standing with NSCA and LSCA, with no outstanding grievances.
1. Selection process for choosing Host Club:
a.
Any club that desires to host a state championship in the
following year will submit a proposal to LSCA at least 6 weeks prior
to the current year state championship. In that proposal will be the
Club’s agenda for the state championship following the requirements in
Section B of Article IX of LSCA By-laws.
b.
Each proposal submitted to the LSCA board of directors will be
considered and voted for in the process of choosing the Host Club for
the state championship shoot. The club with the 2nd highest
number of votes will be considered the back-up to insure a quality
tournament is provided.
c. In
order to insure equality, a club hosting the state championship would
not be eligible but once every 3 years.
d. As a safeguard, some type of penalty should be levied in the
event that the Host Club does not meet its obligation as stated in its
proposal to LSCA. This penalty will be left to the sole discretion of
the LSCA board of directors.
2. Specifications for the event:
a.
Entry fee to be negotiated with the Host Club to cover cost of targets,
labor, judges, etc.
b.
Flyer information, entry form, club telephone number and directions to
the club will be submitted to LSCA secretary- treasurer 6 weeks prior to
the event. LSCA will do the mailing for the club and post the
information on the INTERNET website along with the entry form.
c. A
sporting clays course of 100 targets, to be used for 3 days, using
electrical and/or manual traps of commercial quality, thrown on a
minimum of 12 stations. Event to consist of a 50 target Prelim Event on
the first day, a 200 target Main Event thrown as 100 targets 2nd
day and 100 targets the 3rd day and a 50 target minimum event
for each Gauge in a Sub Gauge Event.
d. Fresh cold water and cups to be provided at every other station.
e. Signs clearly marking every station with number of pairs, type
and target description.
f. Restrooms located at the entrance, halfway and at the end of the
trail. Portables allowed.
g. Lunch available most of the day, each day, at reasonable prices.
h.
Ammunition available for shooter purchase.
i.
Practice of some type available for shooters.
j. Clipboards and pencils for each squad.
k.
Side events are recommended, but are not mandatory. These are subsidized
by LSCA providing trophies.
l. A telephone number for the shooters to contact the club directly
the day of the shoot. Prior to the shoot, phone messages should be
returned within a reasonable time frame.
m. Liability Insurance: The Host Club must provide an original
copy of their insurance policy to LSCA 15 days prior to the state
championship shoot. The minimum coverage shall be One Million
dollars with a Two Million dollar aggregate.
Section C: LSCA will provide:
1. Staff to handle administrative duties.
a. Registration and score cards.
b. Score keeping and updates.
c. Distribution of all prizes and money.
d. NSCA paper work and payments.
e. All mailings and shoot results.
f. Provide the protest committee.
2. All prizes for the 50 target Preliminary and the 200 target.
a. HOA
b.
3 places in M, AA, A, B, C, D, E
c. 3 places in concurrent classes Lady, Junior, Sub-Junior, Senior,
Veterans
3. Printing and mailing of the championship shoot flyer and internet
access.
4. LSCA Staff, along with the range owner will set targets for each
days event.
Section D. Options
1. The Host Club may have a Club operated 5-stand and other
games. Collection of entry fee money, the distribution of prizes, prize
money and the operation of the 5-stand and other games are the sole
responsibility of the Host Club!
ARTICLE X
Advisory Council
An
advisory council will be established to help promote sporting clays within
the state and to make recommendations to the Association concerning sporting
clays matters. The council will be comprised of the president, the NSCA
member club owners or a designated representative, three shooters (LSCA
members) appointed by the president and the NSCA delegates/representatives
from the state.
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